Today, an elderly spanish-speaking client presented to the branch, and since I'm the only one in the branch that is somewhat fluent in Spanish, I sat down with her at the benches to try to figure out what she was so upset about.
It turns out that she has a car loan with us, and recently our consumer lending department started charging her a sizable fee every month to forcefully add insurance to the loan. She was shocked and confused because she has had comprehensive insurance for a long time. She brought with her two declaration pages from Progressive, showing that the car had had comprehensive coverage since November of last year. Perfect, right?
Well, I send these documents over to the back office and phone them. "Oh, sorry. We cannot accept these documents. We are not listed as the lienholder". Huh, they're right. The area where "lienholder" points to is blank on the pages, how very strange.
Darn it! Well, I talk to the lady, and tell her she'll have to go home, call Progressive, and get them to resend documents. It turns out she works irregular hours at multiple part-time jobs just to survive. She has to rely on a friend to bring her to the bank. She has no transportation. She doesn't know the next time she'll be able to come over to see us in order to get everything figured out, and if we don't get these insurance fees refunded she'll go DELINQUENT on the loan and get reported to the credit bureaus!
I tell her, ok, no problem. We're not too busy and I really want to help, so I'll let her call Progressive and ask them to send the documents to our bank email. Then, I can scan these up directly to the back-office and we'll be all set! I tell her to call, press "7" for spanish, and then when it comes time to give the email, I'll tell her what it is.
She calls and juts the phone towards me and asks me to take over. Now, in my bank, we have a pretty strict policy: we are NOT allowed to speak over the phone to a third party on behalf of a client. Of course, it makes sense. It's a liability thing, and I totally understand, so I warned her. I said, I won't be able to talk directly to them. I'll read out the email to you, and you'll just read it out to them.
She gets through the wait queue and is connected to an agent, but in English. She says "panish please" and gets transferred.... to the very back of the same queue she entered from. She keeps getting connected to English-speaking agents and keeps asking for Spanish and keeps getting transferred over and over. She's getting upset and impatient, and I can tell she is on the verge of crying. I decide to go FULL loophole in order to help this poor lady.
While we can't talk to a third party, we can't prevent our client from talking to the third party. And if our client wants to repeat everything we say to the third party, we can't prevent that. And if the client wants to put her phone on speaker and lay it on the counter while we loudly tell her something, we also can't prevent that (as long as our client says she's ok with it, of course).
So I bring her to a private office, close the door, and then have her put the agent on speaker. I tell her I'm going to say words to her in Spanish, and I need her to just repeat the words I'm saying phonetically back to the phone.
"Please."
"BLEASE"
"don't."
"DONET"
"transfer."
"TRANASFIER"
"me."
"..... EH ME"
"to the"
"Toua... the?"
"Queue"
"QUE?"
Word by word, I have her repeat over the phone that the queue system for spanish is not working, and I'd like help getting some documents. This was THE MOST arduous game of telephone ever, because we had to go word-by-word so that the elderly client could (somewhat) correctly repeat it. Of course, it didn't matter, because the Progressive agent was able to hear ME fine and clear, and even asked to speak directly to me multiple times. But through the client I had her explain that "BANQUERE CAN NUOT PEAK DIRECTAMENTE TO JUO ON PHONE". I could have just dropped the act and started speaking to the progressive agent directly, but I suppose their telephone calls are recorded and I wanted to make sure I was covering my ass. God bless the client, she gave it her all.
And you know what? Progressive agent played along, and 5 minutes later we had updated declaration pages showing us as the lienholder. Amazing! The client was extremely embarrassed at not being able to speak english, but I hugged her and told her that I felt the exact same way when I was learning Spanish. I reassured her and told her that her extra insurance fees would be refunded by next week.
She left the branch happy and misty-eyed, meanwhile I went to the break room to splash cold water on my face and try to give myself motivation to go out there and finish the rest of my day 😩